Administrative assistant event Jobs

Executive Assistant to the Vice President
ETRO Construction Ltd. —Vancouver, BC
- $85,000–$100,000 a year
- Full-time
- Administrative experience
- Project management
- Business
Summer Internship Administrative Assistant
MKS Financial Services Inc. —Regina, SK
- $15–$18 a year
- 8 hour shift
- English
- Microsoft Office
- Administrative experience
- Life insurance
Quick apply
Field Office Coordination Admin - Lloydminster, AB
Magnum Cementing Services LLC —Lloydminster, AB
- $28–$32 an hour
- Overtime
- Microsoft Office
- Administrative experience
- Continuous improvement
Quick apply
12d
Office Manager & Executive Assistant to the CEO
PATH Developments —Vancouver, BC
- $75,000–$76,500 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator & Financial Coordinator
Spectacle —Toronto, ON
- Full-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Finance
Quick apply
Field Office Coordination Admin - Strathmore, AB
Magnum Cementing Services LLC —Strathmore, AB
- $28–$32 an hour
- Overtime
- Microsoft Office
- Administrative experience
- Continuous improvement
Quick apply
12d
Administrative Coordinator
CMC Research Institutes, Inc. —Calgary, AB
- Temporary
- Research
- Microsoft Office
- Hotel
Quick apply
8d
General Affairs & Administrative Coordinator
Lulu Island Winery —Richmond, BC
- $22–$28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
Executive Assistant
Egon Zehnder —Montréal, QC
- Full-time
- Hybrid work
- Administrative experience
- Organizational skills
Quick apply
National Executive Assistant and Governance Coordinator | Adjoint(e) de Direction National(e) et Coordinateur(trice) de la Gouvernance
Canadian Parks and Wilderness Society —Ottawa, ON
- Weekends as needed
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Office Assistant (1.0 FTE)- Palliser PCN Central Office, Medicine Hat, AB
Palliser Primary Care Network —Medicine Hat, AB
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Paid time off
Quick apply
7d
Executive Assistant
COREL —Canada
- $95,000–$125,000 a year
- Immediate opening
- Remote
- Organizational skills
- Communication skills
Quick apply
Executive Assistant
Parallels —Canada
- Immediate opening
- Organizational skills
- Communication skills
Administrative Assistant- MC2
De Havilland —Mississauga, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Employee assistance program
Quick apply
4h
Executive Assistant
BCCPAC —Burnaby, BC
- $50,000–$55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Databases
- Dental care
- Paid time off
Quick apply
2h
Finance and Administrative Assistant
Promark Electronics X ASI —Saint-Laurent, QC
- $50,000 a year
- Full-time
- Bilingual
- Customer service
- English
Quick apply
7h

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Executive Assistant to the Vice President

ETRO Construction Ltd. -
Vancouver, BC

Apply Now

Job details

Full-time
$85,000–$100,000 a year

Qualifications

Filing
Administrative experience
Project management
Business
Communication skills

Full job description

Location: ETRO Head Office, Vancouver

Employment Type: Full-Time

Salary: $85,000 - $100,000

About the role

The Executive Assistant to the Vice President provides high-level administrative support to the Executive Vice President and COO, managing schedules, communications, and organizational workflows. This role ensures the seamless execution of daily operations, enabling the VP to focus on strategic initiatives. Acting as a trusted liaison, the Executive Assistant to the Vice President handles confidential information with professionalism and precision, driving efficiency and collaboration across the organization.

Focus Area: Executive Support, Communication Management, Project Coordination, Organizational Efficiency.

What you’ll do

Personal Support

General administrative tasks.
Manage family calendar, including appointments, vehicle maintenance, and travel arrangements.
Track and compile tax documents, benefits claims, expenses, and mail/home paperwork.
Manage administration and logistical tasks.

Administrative Support

Manage executive schedules, including meetings, appointments, vehicle maintenance, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and meeting agendas.
Coordinate and facilitate executive-level meetings, ensuring all materials are prepared in advance.
Handle incoming communications, prioritizing urgent matters and delegating tasks as necessary.

Project Coordination

Support the planning and execution of special projects and strategic initiatives.
Track progress on executive tasks and projects, providing regular updates and status reports.
Research and gather data for presentations, reports, and decision-making.
Manage executive signatures for Prime Contracts and executed Subcontracts.

Event Planning and Coordination

Liaise with the Office Coordinator to plan and organize company events, leadership offsites, and team-building activities.
Arrange logistics for executive travel, conferences, and meetings, ensuring all details are addressed.
Support applications for nominations and awards.

Confidentiality and Professionalism

Handle sensitive and confidential information with discretion and integrity.
Act as a gatekeeper for executive communications and time management.

Legal Administrative Support

Provide administrative support to the General Counsel on legal and corporate matters.
Support the General Counsel with scheduling, time entries, meetings, and travel expenses.
Liaise with external counsel and manage legal invoices and legal budget tracking.
Support business teams via legal software applications, including contract lifecycle management.
Draft correspondence pertaining to legal and corporate matters.
Format and revise draft documents and correspondence as instructed by legal counsel.
Coordinate contract execution and filing of confidential legal documents.
Maintain confidentiality and discretion when handling sensitive legal information.

What you bring

Education: Diploma or degree in Business Administration or a related field preferred.
Experience: 3–5 years of experience in executive-level administrative support. Legal administrative experience is a plus.
Technical Proficiency: Advanced knowledge of Google Workspace and calendar management tools.
Core Skills: Scheduling, project management, document preparation, and stakeholder communication.
Knowledge Base: Familiarity with corporate structures, organizational workflows, and meeting facilitation.
Communication: Exceptional verbal and written communication skills for internal and external audiences.

Why join ETRO?

Work closely with executive leadership on high-impact initiatives.
Join a collaborative and fast-paced environment.
Opportunities for professional growth and development.
Be part of a team built on accountability, innovation, and excellence.

How to apply

If you’re a proactive and organized professional who thrives in a dynamic environment, we’d love to hear from you. Please click the "Apply Now" button below!

Apply Now

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