okotoks, ab administrative assistant Jobs – 21 Openings This Week

Office Administrator-(Project support Construction)
CEL —Calgary, AB
- $22–$26 an hour
- Full-time
- Microsoft Office
- Hotel
- Administrative experience
- Disability insurance
- Dental care
Quick apply
3d
Executive Assistant
Wood Automotive Group —Calgary, AB
- Full-time
- Customer service
- Microsoft Office
- Hotel
- Employee assistance program
Quick apply
administrative assistant
Motion Fitness —Okotoks, AB
- $26.50 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Bookkeeper/Office Administrator
Titan Water Systems Inc —Okotoks, AB
- $25–$40 an hour
- Full-time
- Accounting
- QuickBooks
- Organizational skills
- Store discount
- Dental care
Quick apply
Administrative Support IV
Alberta Health Services —Calgary, AB
- $28.49–$34.62 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- English
2h
Administrative/Executive Assistant (Accounting Firm)
R. J. Barrett & Co. Professional Corporation —Calgary, AB
- From $22 an hour
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
7d
Office Administrator/Receptionist
TerraBurst —Calgary, AB
- $24–$28 an hour
- Full-time
- Hybrid work
- Microsoft Word
- CRM software
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
3d
Office and Accounting Administrator
Banner Environmental Engineering Consultants Ltd. —Diamond Valley, AB
- $22–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Administrative Assistant – Team Support (Part-Time)
Encore Electrical Services —Calgary, AB
- $15 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
19h
Office Administrator - Banff
REAL-R —Calgary, AB
- Microsoft Word
- Microsoft Excel
- Administrative experience
Quick apply
Medical Office Assistant
Alberta Family Podiatry —Calgary, AB
- $20–$22 an hour
- Full-time
- Medical office experience
- Administrative experience
- Travel
Quick apply
1d
Executive Assistant
Rachel Mah Poy Insurance & Financial Services —Calgary, AB
- Administrative experience
- Project management
- In-person
Quick apply
Building & Office - Administrative Assistant
PBS Systems —Calgary, AB
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
- Paid time off
6d
Medical Office Assistant
Deer Valley Medical Clinic —Calgary, AB
- $22–$25 an hour
- Part-time
- Medical office experience
- EMR systems
- In-person
Quick apply
Executive Assistant
Lammle's Western Wear Ltd —Calgary, AB
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Medical Office Assistant
Peak Medical Group —Calgary, AB
- From $19 an hour
- Full-time
- Microsoft Office
- High school diploma or GED
- EMR systems
- Dental care
- Employee assistance program
Quick apply
Physician Assistant/Medical Office Assistant
Oasis Fertility Center —Calgary, AB
- $23.86–$25.00 an hour
- Full-time
- Patient care
- In-person
- Medical terminology
- Paid time off
Quick apply
3d
Dental Administrator/RDA II-Specialty Office
Keystone Endodontics —Calgary, AB
- $27–$36 an hour
- Full-time
- Organizational skills
- EMR systems
- In-person
- Dental care
Quick apply
2d
Executive Assistant, Operations
Metrolinx —Canada
- $72,445 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
17h

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Office Administrator (Part Time, Flexible Hours)
TAKK Equipment Rentals LTD —Chestermere, AB
Answer incoming phone calls and respond to customer inquiries. This part-time position offers a flexible schedule and is ideal for someone who enjoys a variety…
$22–$26 an hour
Quick apply
21h
Data Entry
Dana Dow Jewellers —Calgary, AB
Experience with clerical work such as filing and data collection is a plus. Excellent typing speed and accuracy for data entry tasks.
$15–$18 an hour
Quick apply
1d

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Medical Office Administrator / Receptionist
Southlake Academic Family Health Team (we are not the hospital) —Newmarket, ON
Performing general administrative tasks such as data entry, filing, and mail handling. Managing incoming and outgoing faxes, scanning documents, and maintaining…
Quick apply
Part-Time Administrative Assistant (Summer Program Support)
The Career Foundation —Toronto, ON
We are seeking a reliable, detail-oriented Administrative Assistant to support a children’s educational program during the summer season.
$22 an hour
Quick apply
23h

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administrative assistant jobs near okotoks, ab

Office Administrator-(Project support Construction)

CEL -
Calgary, AB

Quick apply

Job details

Permanent | Full-time
$22–$26 an hour
3 days ago

Qualifications

Filing
Microsoft Office
Administrative experience
Presentation skills
Computer skills
Construction
Communication skills
Time management
Office experience

Full job description

About Us
Community Electric Ltd. (CEL) is a Western-Canada Electrical & Instrumentation Contractor with branches from British Columbia to Manitoba. CEL specializes in Industrial, Process, Agricultural, and Commercial Construction & Maintenance. At CEL, we are driven to help our clients succeed. Yet their success, and ours, depends on the efforts of a strong, dedicated and highly professional team. CEL takes great pride in the incredible group we have assembled. Our people tend to move up rather than move on. That is because we are the type of company that is committed to giving our employees the tools, support, and opportunities to succeed; personally, and professionally.

Overview

To add to our expertise, we are recruiting for an Office Administrator for our Corporate office in our Calgary branch. As our Office Administrator, you will provide comprehensive support to department managers in a construction project setting, with a high level of organization, time management, and confidentiality. This is a full-time permanent position.

We Offer

Competitive compensation and benefits package (life, health, dental, vision).
Company matching pension plan,
An active safety program.
Opportunities for professional development and career growth.
A collaborative and safety-focused work environment, and
The chance to make a meaningful impact on the health and safety of our teams across Canada.

Key Responsibilities:

Organize and maintain electronic and physical filing systems.
Coordinate meeting room bookings and manage calendars for shared spaces.
Prepare meeting rooms, arrange catering, and ensure required materials are available.
Assist with scheduling internal meetings, training sessions, or corporate events.
Support preparation of meeting documents, agendas, and minutes when required.
Provide administrative assistance to departments such as HR, Finance, Operations, and Safety as needed.
Provide support with invoicing
Vendor invoice reconciliation
Credit Card receipt reconciliation
Prepare reports, letters, forms, and presentations using office software.
Support onboarding logistics for new employees (workstations, documentation, orientation scheduling).
Assist with travel arrangements, expense submissions, and purchase requests.
Help coordinate internal communications and company announcements.
Assist in organizing company events, staff meetings, and employee engagement initiatives.
Coordinate hotel bookings, catering, materials, and logistics for internal gatherings or celebrations.
Assists with confidential information and record keeping, fostering interaction with HR and payroll departments for refining documentation, including but not limited to submitting payroll and New Hire Orientation Forms.
Handle sensitive company and employee information with discretion.
Follow corporate policies regarding data privacy, document retention, and security.
Support administrative compliance requirements across departments when needed.
Greet and welcome visitors, clients, and vendors in a professional and courteous manner.
Answer, screen, and direct incoming phone calls and emails to the appropriate departments.
Notify employees of arrivals.
Maintain a professional reception area and ensure meeting rooms are prepared for guests.
Coordinate courier deliveries, incoming mail, shipping and receiving.
Maintain office, kitchen, cleaning and bathroom supplies inventory and coordinate ordering with approved vendors.
Manage shared office equipment (printers, copiers, meeting room technology) and arrange service when needed.
Basic office cleanliness

Ideal candidates will have:

2-3 years of administrative expertise and knowledge of office procedures, in a construction setting
Excellent computer skills with an advanced knowledge of the Microsoft Office suite
Highly resourceful team-player, with the ability to also be extremely effective independently.
Experience supporting the construction project process (is an asset).
Experience working with safety pre-qualification systems such as ISN, Avetta, Complyworx, Cognibox, or similar contractor compliance platforms (is an asset).
Experience supporting health and safety programs and documentation (is an asset)
Strong organizational skills, communication skills and time management that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Excellent written, verbal, and presentation communication skills
Are a self-starter with ability to organize and multitask
Ability to conduct research and create reports or presentations
Previous experience on a construction site is an asset

To Apply

Please submit your resume and cover letter in one file, outlining your qualifications, interest in the role and salary expectations.

We thank all applicants for their interest in joining our team. We will review all submissions, and our team will reach out only to those qualified individuals.

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Benefits:

Casual dress
Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Vision care

Application question(s):

What Contractor Management Databases are you familiar with?
What is your salary expectation?

Experience:

Office Administration: 2 years (preferred)
Involvement on any part of a construction project process: 2 years (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in okotoks, ab

Office Administrator-(Project support Construction)

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