Toronto, On Clerical opportunities Jobs – 255 Openings This Week

Leasing Assistant
SmartCentres —Vaughan, ON
- $60,000–$75,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Regulatory Affairs Associate
CanPrev Natural Health Products Ltd. —North York, ON
- $55,000–$60,000 a year
- Full-time
- Hybrid work
- Bilingual
- Writing skills
- English
- Store discount
- Dental care
Quick apply
14d
Call Centre Operations - Operations Support Clerk
Accerta —Toronto, ON
- $46,500–$50,780 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Tuition reimbursement
11d
Clerical Support Associate, Operating Room
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- High school diploma or GED
311 CONTACT CENTRE SVCS REPRESENTATIVE
City of Toronto —Toronto, ON
- $38.20–$41.70 an hour
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
3d
Data Entry Clerk
M.A Traffic Ticket —Toronto, ON
- $20 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Clerical Support Associate Birthing Unit
Humber River Health —Toronto, ON
- $29.97–$31.02 an hour
- Temporary
- Microsoft Office
- Administrative experience
- High school diploma or GED
Work Control Centre Customer Service Representative
York University —Toronto, ON
- $62,992 a year
- Overtime
- Customer service
- Word processing
- Databases
Unit Clerk - Apotex 6/7
Baycrest —Toronto, ON
- $26.77–$29.23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Clerical Support Associate, Medical Imaging
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- Microsoft Office
- Administrative experience
3d
Clerical Support Associate Paediatric Outpatient Clinic
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- High school diploma or GED
- Organizational skills
Casual Support Staff/Clerical Support Staff
Dufferin-Peel Catholic District School Board —Mississauga, ON
- $24.35 an hour
- Customer service
- Microsoft Office
- High school diploma or GED
Research Administrative Support Assistant
York University —Toronto, ON
- $19.00–$24.50 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Administrative Assistant_FT-Perm
LOFT Community Services —Toronto, ON
- $52,022–$61,821 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Disability insurance
- Dental care
7d
Clerical Support Associate, 11 East & West Inpatient Surgery
Humber River Health —Greater Toronto Area, ON
- $29.97–$31.02 an hour
- Part-time
- Customer service
- High school diploma or GED
- Organizational skills
Clerical Support Associate NICU/Children Inpatient unit
Humber River Health —Greater Toronto Area, ON
- $29.11–$30.13 an hour
- Temporary
- Microsoft Excel
- Customer service
- High school diploma or GED
Clerical Support Associate, Surgical Prescreening
Humber River Health —Toronto, ON
- $29.97–$31.02 an hour
- Temporary
- Customer service
- High school diploma or GED
- Organizational skills
Administrative Assistant
Wonderspeak Speech Therapy —Toronto, ON
- $20–$24 an hour
- Temporary
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Flexible schedule
Quick apply
Administrative Assistance
Cedar Valley Innovations Corp. —Toronto, ON
- $25–$32 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Dental care
Quick apply
2d
Office Administrator
Vaughan Motor Cars —Vaughan, ON
- $18.00–$29.56 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d

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Leasing Assistant

SmartCentres -
Vaughan, ON

Quick apply

Job details

Full-time
$60,000–$75,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
DocuSign
Yardi
Databases
Analysis skills
Construction
Clerical experience
College diploma
AI
Business
Associate's degree
Communication skills

Full job description

Job Title: Leasing Assistant
Reports To: Vice President, Leasing
Department: Leasing

Position Summary
Provide coordination and administrative support to Ontario Leasing Team lead by a Leasing VP. Duties include preparation of Tenant files and correspondence, updating of databases, interaction with tenants and legal department, and various project-based work.

Responsibilities:

Process the execution of new leases, renewals and other related lease documents in a timely manner;
Review, track and summarize new Leases and renewals by paying close attention to expirations and key dates;
Gather required supporting documentation/reports to ensure proper approval is received;
Coordinate receipt of financial background, credit applications and process credit check applications from prospective tenants as may be required;
The ability to navigate the Yardi database, pulling reports as required and handle data entry;
Ensure that lease renewal information is correct to ensure accurate reporting;
Field leasing enquiries;
Manage the scanning and posting of lease related documentation to the network drive;
Assist with site information gathering and drafting documentation and correspondence to be sent to prospective and existing tenants;
Prepare Deal Summary Sheets and all requisite backup for deal approval;
Follow up with legal department on outstanding documents requested as required Draft, review and revise commission agreements, process broker commission invoices. Submit tenant allowance payment requests as needed to appropriate parties for approval;
Prepare requests forms for amending agreements, extension agreements, as well as Leases for new tenants;
Gather and analyze information in order to prepare proposals (such as, budgets and site plans);
Assist in the maintenance of the leasing database, tracking schedules and various leasing reports;
Ability to review existing tenant leases and gain a full understanding of the Tenant’s history;
Draft letters, emails, and expense reports;
Send waiver letter and copy of lease to tenants once a binding agreement is in place;
Track Lease deal condition timelines to ensure waiver are delivered within the agreed time period as required;
Attend functions on behalf of the department as and when required;
Liaise with planning, construction, finance, legal and accounting departments as required;
Coordinate with VP on leasing team meetings; presenting reports, site visits and schedules for review and updating as necessary;
Coordinate Regional Leasing Team meetings; update site plans; take minutes of meeting and circulate to team;
Prepare budget memo requests for new and existing units for construction to price out landlord’s work on new deals;
Provide back up for executive assistant to Chairman as needed;
Assist in preparation of lease request forms;
Set-up and assist in preparation of external and internal meetings;
Coordinate travel arrangements;
Work on other projects as assigned;
Supporting Leasing VP and direct reports.
Prepared to work in the Office five days a week

Academic/Professional Requirements:

College diploma in Business Administration or a related field would be an asset.

Required Skills/Experience:

3+ years office/clerical experience or equivalent;
1-2 years practical experience in commercial real estate would be an asset;
Must excel in ability to prioritize and multitask workload;
Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
Proficient in MS Word, PowerPoint, Outlook and Excel;
Capabilities with PDF Exchange Viewer, CAD, Kofax (Merging)/Nuance and DocuSign would be an asset;
Understanding of lease terminology;
Strong analytical and attention to detail skills.

Values
The Leasing Assistant must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Leasing Assistant shall conduct him/herself in a respectful and ethical manner in representing the Trust’s interests. The Leasing Assistant shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Leasing Assistant must take accountability for decisions made and the Leasing Assistant is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve a common goal.

The expected base pay range is: $60,000-$75,000. The base pay range is for the primary location for which the job is posted. SmartCentres values the contribution of our Associates, and our individual salaries may vary based on the geographical location of successful candidates, as well as their experience, qualifications or skills.

Smartcentres does not use artificial intelligence (AI) tools in its own applicant tracking system, and all hiring decisions are made by our recruitment / hiring team. AI may be used by external platforms or third-party agencies during the application process. Applicants should be aware that such external platforms operate independently of the employer.

The role posted is for an existing, active vacancy.

We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.

Quick apply

Refine Your Search

clerical opportunities jobs in toronto, on

Leasing Assistant

Regulatory Affairs Associate

Call Centre Operations - Operations Support Clerk

Clerical Support Associate, Operating Room

311 CONTACT CENTRE SVCS REPRESENTATIVE

Data Entry Clerk

Clerical Support Associate Birthing Unit

Work Control Centre Customer Service Representative

Unit Clerk - Apotex 6/7

Clerical Support Associate, Medical Imaging

Clerical Support Associate Paediatric Outpatient Clinic

Casual Support Staff/Clerical Support Staff

Research Administrative Support Assistant

Administrative Assistant_FT-Perm

Clerical Support Associate, 11 East & West Inpatient Surgery

Clerical Support Associate NICU/Children Inpatient unit

Clerical Support Associate, Surgical Prescreening

Administrative Assistant

Administrative Assistance

Office Administrator

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