Newmarket, On Administrative services Jobs – 569 Openings This Week

Estimating & Tendering Administrator
Rutherford Contracting Ltd. —Aurora, ON
- $60,000–$80,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Tuition reimbursement
Quick apply
Administrative Clerk - Secretary
York Region —Newmarket, ON
- $34.61–$37.61 an hour
- On call
- Hybrid work
- Customer service
- Administrative experience
- Business
- Employee assistance program
3d
Civil Litigation Associate
Grossi & Associates —Vaughan, ON
- Up to $140,000 a year
- Full-time
- Contracts
- Construction experience
- Negotiation
Quick apply
Experienced Dental Admin / Front Desk
Scougog Dental- Port Perry —Stouffville, ON
- From $28 an hour
- Full-time
- EMR systems
- Computer skills
- Epic
- Dental care
- Paid time off
Quick apply
11d
Equipment Trainer & Evaluator
OSG Inc. —Vaughan, ON
- $23–$29 an hour
- Full-time
- Forklift
- Travel
- Manufacturing
Quick apply
11d
Civil Litigation Law Clerk (min 5 years of experience required)
Lee, Bowden, Nightingale LLP —Vaughan, ON
- From $70,000 a year
- Full-time
- Writing skills
- Analysis skills
- Organizational skills
- Dental care
- Paid time off
Quick apply
Dental Receptionist
Dental office —Concord, ON
- $21–$32 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- EMR systems
- Dental care
Quick apply
14d
Department Manager, Grocery - Northern Ontario 15887540
Northern / NorthMart —Ontario
- $48,450–$65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick apply
Accounts Receivable Specialist
Reno LED Lighting —Richmond Hill, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- ERP systems
- Dental care
Quick apply
Experienced Customer Service Representative/Estimator
Fix Auto Bradford —Bradford, ON
- $42,619.18–$55,000.00 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
Quick apply
Child Protection Supervisor
Kenora-Rainy River Districts Child and Family Services —Ontario
- Up to $117,483 a year
- Full-time
- Master's degree
- Administrative experience
- Supervising experience
- Wellness program
- Mileage reimbursement
Quick apply
Group Financial Controller (Multi-Entity)
Mianco Group Inc. —Stouffville, ON
- $110,000–$130,000 a year
- Full-time
- Microsoft Excel
- ERP systems
- Presentation skills
- Store discount
- Dental care
Quick apply
10d
Civil Litigation Associate
Grossi & Associates —Vaughan, ON
- Up to $140,000 a year
- Full-time
- Contracts
- Construction experience
- Negotiation
Quick apply
11d
Bilingual Technical Support Representative
United Chargers —Richmond Hill, ON
- $50,000 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
Licensed Immigration Consultant (RCIC)
2818437 Ontario Inc. —Richmond Hill, ON
- $60,000–$70,000 a year
- Full-time
- Bilingual
- Management
- English
- Paid time off
Quick apply
8d
Client Services Coordinator
SPAR Canada —Concord, ON
- $55,000–$60,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
- Disability insurance
- Dental care
6h
Occupational Therapist (OT)
FunctionAbility Rehabilitation Services —Ontario
- $45–$70 an hour
- Full-time
- Master's degree
- Bachelor's
- Patient care
- Wellness program
- Disability insurance
Quick apply
Foreperson/Supervisor
Catholic Cemeteries & Funeral Services - Archdiocese of Toronto —Markham, ON
- $43–$46 an hour
- Full-time
- Customer service
- High school diploma or GED
- Supervising experience
- Disability insurance
- Dental care
Quick apply
Marketing Specialist (6-Month Contract)
Cube Packaging Solutions —Aurora, ON
- Contract
- Sales
- Marketing
- Microsoft Office
- Dental care
- Vision care
Quick apply
Bookkeeper/Administrative
Angus Valley Montessori Schools —Markham, ON
- $22–$30 an hour
- Part-time
- Microsoft Excel
- Bachelor's
- Accounting
- Flexible schedule
Quick apply

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Estimating & Tendering Administrator

Rutherford Contracting Ltd. -
Aurora, ON

Quick apply

Job details

Full-time
$60,000–$80,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Project
Communication skills
Time management

Full job description

Rutherford Contracting is a leading construction company specializing in ICI Buildings, Site Development, Facilities Management and Construction Management. With a commitment to excellence and safety, we deliver high-quality projects to our clients.

We are currently looking for a Estimating & Tendering Administrator who will be responsible for coordinating and supporting all estimating and bid submission activities, including preparing and submitting tender documents, communicating with subcontractors and suppliers, and ensuring all submissions are completed accurately and on time. This role has full ownership of all project prequalification submissions, including the preparation, maintenance, and submission of required company, safety, and project information for clients and procurement platforms. The position works closely with the Estimating team to support all estimating, tendering, and prequalification activities in alignment with Rutherford Contracting’s standards and procedures.

This is an existing position that has become available within the organization.

Functional Responsibilities:

Tendering & Estimating Coordination

Monitor Biddingo, MERX, Bids and Tenders, and other electronic tender platforms daily for new project opportunities and upcoming deadlines or changes to tenders
Review potential opportunities with the Chief Estimator and provide supporting information to assist in go/no-go decisions.
Register for tenders, download bid documents, and organize all project files and drawings appropriately.
Manage and maintain the tender calendar to ensure all deadlines, site meetings, closings, and submission requirements are tracked and completed on time.
On occasion, help coordinate and issue tender invitations through Building Connected to subcontractors and suppliers and act as the primary contact for tender correspondence.
Update building connected on an ongoing basis as new tender information becomes available – ie. Addendums etc.
Prepare, submit, and track RFIs for tenders and prequalification submissions.
Coordinate mandatory site meetings, tender deliveries, and other time-sensitive tender requirements.
Assist Chief Estimator/Estimators during tender closings, by printing/saving and collecting quotations, organizing pricing information, assembling submission documents, and coordinating final submissions.
Be responsible for entering and submitting bid amounts on tender platforms, including high-pressure and last-minute closings.
Ordering and distributing drawings, specifications, and addenda to the estimating team.
Assist with subcontractor pricing procurement and follow up with trades for quotations and tender requirements.
Manage the “Tenders” email inbox to ensure all tender-related communication, quotes, and requests are addressed promptly and accurately
Prepare and maintain project experience sheets and supporting documents required for tender closings and prequalifciations.

Prequalification Management

Take full ownership of all prequalification submissions with minimal supervision from Chief Estimator.
Prepare, maintain, and submit all required company qualifications, safety documentation, project experience, and supporting materials for clients and procurement platforms.
Track prequalification opportunities, submission deadlines, and renewal requirements.
Update and maintain prequalification reports and documentation records.

Bonding & Insurance Coordination

Request tender bonding and insurance requirements for bid closings and distribute documentation to the Estimating team.
Request and coordinate final bonds and insurance certificates for awarded projects.
Download, organize, and save executed bonding documents from Signature Master.
Maintain and regularly update the bonding tracking spreadsheet.
Submit insurance requests and follow up to ensure timely completion.

Administrative & Office Support

Receive and direct incoming calls through the main switchboard in a professional and courteous manner.
Coordinate courier shipments, deliveries, and pickups as required, including tracking and confirmation of receipt.
Support general administrative and coordination tasks for the Estimating department as required.

Performance Expectations

Demonstrate professionalism, strong communication skills, and excellent customer service etiquette.
Work collaboratively with team members to support department objectives and project deadlines.
Maintain confidentiality of company information and communications at all times.
Follow and comply with all company policies, procedures, and safety requirements.
Be reliable, punctual, organized, proactive, and detail-oriented.
Demonstrate strong time management skills and the ability to prioritize multiple deadlines in a fast-paced environment.
Perform effectively under pressure, particularly during tender closings and deadline-driven submissions.
Complete all work accurately and in a timely manner.
Maintain a high level of organization to ensure no critical deadlines, submissions, or documentation are missed.
Represent Rutherford Contracting professionally and positively with clients, subcontractors, suppliers, and the public.
Maintain a strong commitment to workplace safety and safe work practices at all times.

Desired Skills and Experience:

1-3 years of experience in the ICI sector
Strong knowledge of Microsoft applications – MS Project, Word, Excel, Outlook
Confident individual who is hard-working and eager to learn
Possess a valid Ontario driver's license and reliable vehicle

Rutherford is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal/Native American status or any other legally protected factors. Disability-related accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

Pay: $60,000.00-$80,000.00 per year

Benefits:

Casual dress
Company pension
Dental care
On-site parking
RRSP match
Tuition reimbursement
VRSP

Work Location: In person

Quick apply

Refine Your Search

administrative services jobs in newmarket, on

Estimating & Tendering Administrator

Administrative Clerk - Secretary

Civil Litigation Associate

Experienced Dental Admin / Front Desk

Equipment Trainer & Evaluator

Civil Litigation Law Clerk (min 5 years of experience required)

Dental Receptionist

Department Manager, Grocery - Northern Ontario 15887540

Accounts Receivable Specialist

Experienced Customer Service Representative/Estimator

Child Protection Supervisor

Group Financial Controller (Multi-Entity)

Civil Litigation Associate

Bilingual Technical Support Representative

Licensed Immigration Consultant (RCIC)

Client Services Coordinator

Occupational Therapist (OT)

Foreperson/Supervisor

Marketing Specialist (6-Month Contract)

Bookkeeper/Administrative

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