Oakville, On & office receptionist Jobs – 194 Openings This Week

Office Manager
Garden Gallery —Burlington, ON
- $25,000–$32,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Dental Office Administrator/Front Desk
Care Dentistry Oakville —Oakville, ON
- $20–$30 an hour
- Full-time
- Administrative experience
- Supervising experience
- Organizational skills
- Dental care
Quick apply
14d
Medical Office Assistant/Receptionist
JGH MPC —Oakville, ON
- $21–$23 an hour
- Part-time
- Customer service
- English
- Computer skills
- Flexible schedule
Quick apply
2d
Front Desk Receptionist
Grey Method —Oakville, ON
- $20–$25 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
Casual Receptionist
Oakville Estates —Oakville, ON
- From $19.38 an hour
- Weekends as needed
- Microsoft Word
- Hospitality
- Microsoft Excel
Quick apply
2d
Front Desk Receptionist
smile design dental care —Oakville, ON
- $20–$28 an hour
- Full-time
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Front Desk & Patient Experience Coordinator
GameDay Men's Health West Oakville —Oakville, ON
- From $24 an hour
- Part-time
- Front desk
- In-person
Quick apply
9h
Office Administrator/Receptionist
Reform Clinics —Oakville, ON
- $19–$24 an hour
- Part-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
Patient Service Representative - Booking Centre and Front Desk
Prism Eye Institute —Oakville, ON
- $18–$19 an hour
- Part-time
- Administrative experience
- EMR systems
- In-person
- Dental care
Quick apply
5h
Office Coordinator & Receptionist (English & Mandarin/Cantonese)
Mas Air Home Comfort —Mississauga, ON
- $24–$28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Sales
Quick apply
5d
Job Fair - Canine Coach / Front Desk Coordinator
Dogtopia of Meadowvale —Mississauga, ON
- From $17.60 an hour
- 8 hour shift
- Sales
- Customer service
- Computer skills
- Dental care
- Flexible schedule
Quick apply
2d
Casual Relief Clinic Receptionist
Wentworth Halton X-Ray & Ultrasound —Burlington, ON
- From $19.31 an hour
- Evenings as needed
- Customer service
- Medical office experience
- Administrative experience
- Employee assistance program
Quick apply
3d
Receptionist
Dexterra Group —Mississauga, ON
- $55–$65 a year
- Weekends as needed
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
Medical Receptionist
KMH Cardiology Centres Inc. —Burlington, ON
- From $20 an hour
- Full-time
- Medical office experience
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
Chiropractic Office Assistant
The Healthy Family Chiropractic —Milton, ON
- From $21 an hour
- Full-time
- Customer service
- No experience needed
- English
Quick apply
Receptionist/Administrator
CSN 427 Auto Collision —Etobicoke, ON
- From $23 an hour
- Full-time
- Microsoft Word
- Google Suite
- English
- Dental care
- Paid time off
Quick apply
Dental Receptionist
west metro dental —Etobicoke, ON
- $22–$25 an hour
- Full-time
- Front desk
- In-person
- Communication skills
Quick apply
1d
Receptionist/Greeter
Budds' Group of Companies —Oakville, ON
- From $20 an hour
- Full-time
- Hospitality
- Customer service
- Microsoft Office
Quick apply
Front Desk Receptionist
Bright 32 Dental —Oakville, ON
- $21–$28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Front Desk Agent
Sheridan College - Campus Living Centres —Oakville, ON
- $18–$22 an hour
- Full-time
- Customer service
- High school diploma or GED
- In-person
Quick apply
10d

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Office Manager

Garden Gallery -
Burlington, ON

Quick apply

Job details

Part-time
$25,000–$32,000 a year
11 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Accounts payable
Accounting software
Filing
Microsoft Office
Accounting
Payroll
Business
Bookkeeping
Accounting
Bank reconciliation
Communication skills
Time management

Full job description

Job Description – Part-Time Office Manager

Position Summary

The Part-Time Office Manager is responsible for the efficient day-to-day administration and

financial operations of the association. This role requires a highly organized, self-motivated

professional who can work independently while managing accounting functions, member services,

supplier communications, payroll, government reporting, meeting administration, and special

purchasing programs. The Office Manager serves as the primary administrative contact for members,

suppliers, committees, and service providers, ensuring the smooth operation of the office and the

accurate management of financial and operational records.

Key Responsibilities

Office Administration

Receive, distribute and process incoming mail.
Monitor and manage office email communications.
Print, distribute and forward invoices and correspondence to appropriate individuals.
Provide reception services and respond to member and supplier inquiries.
Maintain electronic and paper filing systems.
Prepare correspondence, letters and memos as required.
Order and maintain office supplies and custom printed materials.
Maintain office equipment and coordinate repairs and maintenance.
Coordinate office cleaning services and liaise with the landlord regarding building maintenance.
Arrange courier and shipping services when required.

Accounting & Financial Administration

Invoice members for Central Bill invoices and commission programs. Scan and distribute invoices to

member accounting departments.

Prepare weekly member statements. Prepare member payment cheques. Process accounts payable.

Prepare and process payroll. Complete bank deposits.

Transfer funds between Canadian and U.S. bank accounts as required. Monitor Canadian and U.S. bank

account balances.

Prepare monthly journal entries, including: Cash receipts

Cash disbursements Sales journals

General ledger entries

Prepare monthly financial statements. Complete monthly bank reconciliations.

Prepare and remit HST and payroll government remittances.

Process wire transfers to international suppliers.

Year-End Financial Responsibilities

Prepare supplier listings and annual purchasing summaries.
Reconcile member purchase order files.
Request annual purchase reports from suppliers.
Review member direct purchases against supplier reports and prepare discrepancy analyses.
Monitor Letters of Credit in conjunction with the Treasurer.
Prepare working papers, schedules and documentation for annual audit.
Prepare T4 and T5 slips and summaries.
Maintain annual accounting records and coordinate document retention and shredding.

Member Services

Provide orientation and administrative support to new members.
Explain office procedures and supplier programs.
Coordinate execution of legal documentation.
Ensure Letters of Credit and required documentation are received.
Maintain member records and files.
Process Direct Purchase Orders.
Prepare Central Orders and packing slips.

Supplier & Program Administration

Maintain approved supplier files.
Invoice suppliers for advertising commitments and volume rebate programs.
Monitor advertising revenue and follow up on outstanding invoices.
Assist advertising agencies with supplier information.
Track supplier program commitments and reporting requirements.

Purchasing Program Administration

Coordinate seasonal Point-of-Purchase (P.O.P.) promotional programs.
Collect member requirements.
Negotiate with suppliers.
Place purchase orders.
Coordinate receipt and delivery of promotional materials.

China Purchasing Program

Review and maintain purchasing spreadsheets.
Coordinate member orders.
Submit consolidated orders to committee representatives and overseas agents.
Process deposits and final payments to suppliers.
Invoice members for China program purchases.
Prepare packing slips.
Maintain supplier files and expense tracking spreadsheets.

Meetings & Committee Support

Prepare meeting agendas.
Purchase meeting supplies.
Attend General Meetings and record minutes.
Prepare and distribute meeting minutes.
Set up and clean meeting rooms.
Prepare correspondence on behalf of committees.
Support committee initiatives and special projects.
Regulatory & Compliance Responsibilities
Prepare government remittances.
Apply for required import permits for U.S. nursery stock suppliers.
Work with customs brokers to facilitate shipments.
Ensure financial and operational procedures comply with organizational policies.

Qualifications

Diploma or certificate in Business Administration, Accounting or a related field preferred.
Minimum 5 years of progressively responsible office administration and bookkeeping experience.
Strong accounting knowledge including payroll, accounts payable, bank reconciliations and
financial statement preparation.
Experience with government remittances (HST, payroll).
Excellent organizational and time management skills.
Strong written and verbal communication skills.
High level of accuracy and attention to detail.
Ability to maintain confidentiality and exercise sound judgment.
Proficiency with Microsoft Office (Excel, Word, Outlook) and computerized accounting software.
Ability to work independently, prioritize multiple responsibilities and meet deadlines with
minimal supervision.

Key Competencies

Organization and planning Financial accuracy Customer service
Problem solving Communication Initiative Confidentiality
Relationship management Multi-tasking
Attention to detail Professionalism Reliability

Reporting Relationship

The Office Manager reports directly to the Board of Directors and works closely with the Treasurer,
committee chairs, members, suppliers, auditors, financial institutions and external service
providers.

Hours of Work

This is a permanent part-time position. Hours may vary throughout the year depending on operational
requirements, year-end activities, committee meetings and seasonal purchasing programs. Some
evening attendance at meetings may be required.

Working Conditions

This position is primarily office-based and requires prolonged periods of computer work, management
of confidential financial information, interaction with members and suppliers, and occasional
lifting of meeting materials or office supplies.

Pay: $25,000.00-$32,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

& office receptionist jobs in oakville, on

Office Manager

Dental Office Administrator/Front Desk

Medical Office Assistant/Receptionist

Front Desk Receptionist

Casual Receptionist

Front Desk Receptionist

Front Desk & Patient Experience Coordinator

Office Administrator/Receptionist

Patient Service Representative - Booking Centre and Front Desk

Office Coordinator & Receptionist (English & Mandarin/Cantonese)

Job Fair - Canine Coach / Front Desk Coordinator

Casual Relief Clinic Receptionist

Receptionist

Medical Receptionist

Chiropractic Office Assistant

Receptionist/Administrator

Dental Receptionist

Receptionist/Greeter

Front Desk Receptionist

Front Desk Agent

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