Ontario School administrative assistant Jobs – 15 Openings This Week

Administrative Assistant - Schools
The Muslim Association of Canada —Toronto, ON
- $39,500–$55,000 a year
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Supply Office Assistant
Simcoe Muskoka Catholic District School Board —Barrie, ON
- $28.92 an hour
- Microsoft Word
- Word processing
- First Aid Certification
Casual Support Staff/Clerical Support Staff
Dufferin-Peel Catholic District School Board —Mississauga, ON
- $24.35 an hour
- Customer service
- Microsoft Office
- High school diploma or GED
Administrative Assistant , School of Social Sciences
Laurentian University —Greater Sudbury, ON
- $29.53–$33.86 an hour
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
4d
Summer Fulfillment & Office Assistant
Spirit of Math Schools Inc. —Toronto, ON
- $20 an hour
- Full-time
- Customer service
- No experience needed
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
Administrative Assistant , School of Speech-Language Pathology
Laurentian University —Greater Sudbury, ON
- $29.53–$33.86 an hour
- Full-time
- Bilingual
- Google Suite
- English
CUPE NTB 662 Special Education Administrative Assistant
Hamilton-Wentworth Catholic District School Board —Hamilton, ON
- $30.08–$33.31 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
1d
Elementary Office Administrator - Long Term Occasional - 1.0 FTE
Upper Canada District School Board —Smiths Falls, ON
- $28.44 an hour
- Databases
- High school diploma or GED
- Supervising experience
4d
Supply Office Administrator
Algonquin and Lakeshore Catholic District School Board —Greater Napanee, ON
- $26.05–$28.06 an hour
- On call
- Microsoft Office
- Administrative experience
- High school diploma or GED
100-03 Casual School Administrative Assistants - Kenora Locations
Kenora Catholic District School Board —Kenora, ON
- Contract
- Word processing
- Administrative experience
- High school diploma or GED
Youth Administrative and School Support Assistant
Bimose Tribal Council —Dalles, ON
- Microsoft Office
- Administrative experience
- Computer skills
Executive Assistant to the CFO / Assistant(e) exécutif(ve) du CFO
TFS-Canada's International School / TFS-l'École internationale du Canada —Toronto, ON
- $80,000–$100,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Google Suite
- Paid time off
Quick apply
Administrative Assistant to the Senior Manager of Human Resources
Ottawa Catholic School Board —Ottawa, ON
- $71,312–$80,595 a year
- Full-time
- Google Suite
- Administrative experience
- Analysis skills
1d
Executive Assistant
New School Foods —Toronto, ON
- $50,000–$75,000 a year
- Full-time
- Communication skills
Quick apply

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Summer Fulfillment & Office Assistant
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Assist with filing, scanning, and document organization. Annual professional development budget for courses, certifications, and conferences.
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4d
Executive Assistant to the CFO / Assistant(e) exécutif(ve) du CFO
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Administrative Assistant - Schools

The Muslim Association of Canada -
Toronto, ON

Quick apply

Job details

$39,500–$55,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Filing
English
Microsoft Office
Computer skills
Phone etiquette
Communication skills
Time management

Full job description

Job Description – Administrative Assistant (Schools)

The Muslim Association of Canada (MAC) is a nationally incorporated charity with a presence in four provinces across Canada. Our private Islamic schools are registered by the Provincial Ministries of Education. The Administrative Assistant is responsible for assisting the Principal in managing the day-to-day operations of the school and fostering community relations. The incumbent will support the school’s philosophy, align with the goals and curriculum plans, adhere to the policies of the Muslim Association of Canada, and ensure compliance with Provincial legislation.

Reporting Structure: This position reports directly to the Principal/Administrator. The responsibilities of the Administrative Assistant will include, but are not limited to:

Key Responsibilities:

Perform general secretarial duties, including drafting and revising documents, managing correspondence, maintaining both paper and digital files, making photocopies, sending faxes, and opening and following up on files.
Maintain the school calendar, prepare minutes, and handle various administrative tasks as required.
Collect and maintain accurate documentation, providing periodic reports to the Principal as agreed upon, and ensuring that both hard copy and electronic files are organized.
Prepare and track student attendance for all classes, contact parents in case of absence, maintain absence records, and alert parents if a student is close to exceeding their absenteeism limit.
Provide new parents with a tour of the school, answer queries regarding registration, admission, school curriculum, timings, staff, and fees.
Update and maintain a substitute teacher list, and access teaching resources as directed by the Principal.
Maintain up-to-date and accurate student, staff, vendor, and accounting records, both manually and electronically.
Follow up on outstanding fees and dues for the school.
Complete the monthly school fees tracker for tax purposes.
Maintain manual staff sign-in sheets and e-files for payroll purposes, record absences, and collect required information for new staff.
Handle petty cash, ensuring timely replenishment, and prepare supporting documentation for the Accounting Department.
Prepare monthly online filing and claim student subsidies.
Handle any other queries, data, or tasks requested by the head office in a timely manner.
Submit applications for the yearly school license renewal.
Convey messages and queries between the Principal and staff.
Assist the Speech Therapist with student records and consent forms.
Respond to staff queries related to students, school supplies, general school rules, student incidents, and IT concerns.
Order and maintain sufficient washroom supplies for school use.
Liaise with vendors and service personnel for troubleshooting and maintenance.
Check and respond to mail and voicemail messages promptly.
Maintain and update the school notice board; assist in planning, coordinating, and executing school events and functions.
Schedule and reschedule requested meetings, and assist the Principal in various administrative tasks.
Undertake other tasks as assigned by the Principal or Vice Principal.

Qualifications:

Advanced written and spoken communication skills in English, along with strong administrative abilities and excellent telephone manners.
Computer proficiency, including MS Office (Word, Excel, Outlook, PowerPoint), experience with mail merges, and working with customer or donor databases.
Exceptional time-management, organizational, and planning skills.
Ability to prioritize and manage workloads efficiently.
Strong sense of confidentiality, diplomacy, sound judgment, and discretion when interacting with various stakeholders.
A minimum of four years of full-time work experience and/or higher education.
High energy, self-motivation, and flexibility in approach to tasks.

Profile: The Administrative Assistant is an energetic, personable, and highly motivated professional who maintains confidentiality while providing key support to the school. This individual will work independently and collaborate with various team members and committees. As a professional in their own right, the Administrative Assistant will often be the first point of contact for parents, teachers, volunteers, and donors interacting with the organization.

Equal Opportunity Statement MAC is committed to diversity, equity, and inclusion. We provide equal employment opportunities to all, without discrimination based on race, gender, disability, or any other protected status. Accommodations are available upon request during the hiring process.

Quick apply

Refine Your Search

school administrative assistant jobs in ontario

Administrative Assistant - Schools

Supply Office Assistant

Casual Support Staff/Clerical Support Staff

Administrative Assistant , School of Social Sciences

Summer Fulfillment & Office Assistant

Administrative Assistant , School of Speech-Language Pathology

CUPE NTB 662 Special Education Administrative Assistant

Elementary Office Administrator - Long Term Occasional - 1.0 FTE

Supply Office Administrator

100-03 Casual School Administrative Assistants - Kenora Locations

Youth Administrative and School Support Assistant

Executive Assistant to the CFO / Assistant(e) exécutif(ve) du CFO

Administrative Assistant to the Senior Manager of Human Resources

Executive Assistant

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