Ontario Ca Administrative assistant Jobs – 1359 Openings This Week

Office Administrator/Manager
UpLink Communications —Aylmer, ON
- $20–$30 an hour
- Weekends as needed
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Store discount
- Dental care
Quick apply
Administrative Assistant/Accounting
Trio Roofing Systems Inc. —Brampton, ON
- From $50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Compliance, Priva and Office Administrator
Cervini Farms (1993) Inc. —Leamington, ON
- From $60,000 a year
- Full-time
- Spanish
- English
- Administrative experience
Quick apply
Senior Office Administrator / Project Coordinator
360CCI —Ottawa, ON
- $65,000–$90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10h
Dental Office Administrator (Experienced)
Toronto Lakeshore Dental —Etobicoke, ON
- $25–$40 an hour
- Full-time
- Organizational skills
- In-person
- Communication skills
- Dental care
Quick apply
8d
Administrative Assistant
Global Equipment Company Ltd. —Greater Sudbury, ON
- $25–$30 an hour
- Full-time
- Bilingual
- CRM software
- Writing skills
Quick apply
Construction Administrative Assistant
Autoform Contracting London Ltd. —London, ON
- $20–$28 an hour
- Full-time
- Microsoft Excel
- No experience needed
- Microsoft Office
- Dental care
- Vision care
Quick apply
Office Assistant
MASCIOLI CONSTRUCTION CO. LTD. —Timmins, ON
- $17.20–$24.00 an hour
- Seasonal
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
Bookkeeper/Administrative Assistant
MITS AIRCONDITIONING INC. - London —London, ON
- $45,000–$55,000 a year
- Full-time
- English
- Accounting
- Computer skills
- Dental care
- Vision care
Quick apply
8d
Administrative Assistant - Bilingual
The Inspire Centre —Kapuskasing, ON
- Bilingual
- English
- Administrative experience
Quick apply
7d
Office Administrator
Nelson Granite —Vermilion Bay, ON
- $30 an hour
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
Administrative Assistant
Meridian Lightweight Technologies —Oakville, ON
- $45,000–$60,000 an hour
- Full-time
- English
- Administrative experience
- Organizational skills
Quick apply
Clerical Support Person
Ontario Power Generation —Timmins, ON
- $25.32–$44.77 an hour
- Contract
- Databases
- No university degree
- Travel
3h
Office Administrator
Roofing Solutions —Kenora, ON
- $23.44–$30.25 an hour
- Full-time
- Microsoft Word
- Google Suite
- Construction
- Flexible schedule
Quick apply
Front Desk Receptionist/Office Assistant
Zup's Fishing Resort and Canoe Outfitters —Ontario
- From $1,250 a week
- Full-time
- Hospitality
- CPR Certification
- Customer service
Quick apply
Clinic Lead (Medical Office Administrator)
One Vascular Health & Imaging —London, ON
- $24–$30 an hour
- Full-time
- Medical office experience
- Administrative experience
- Supervising experience
Quick apply
9d
Executive Administrative and Accounting Assistant
Osborne Recruitment —Toronto, ON
- $110,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- Accounting
Quick apply
8d
Office & Administrative Coordinator
Granite Homes —Guelph, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Multi-Residential Housing Legal/Administrative Assistant
Cohen Highley LLP —London, ON
- $46,000–$52,000 a year
- Full-time
- Writing skills
- Research
- Administrative experience
- Wellness program
- Disability insurance
Quick apply
6d

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Office Administrator/Manager

UpLink Communications -
Aylmer, ON

Quick apply

Job details

Permanent | Full-time
$20–$30 an hour

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Sales
Customer service
Post-secondary education
Filing
Process improvement
Sales administration
English
Microsoft Office
Administrative experience
Organizational skills
Telecommunication
Office management
Business
Communication skills
Time management
Office experience

Full job description

Position Summary

The Office Administrator / Office Manager is responsible for overseeing and coordinating the daily administrative operations of the organization while providing support to all departments, including Sales, Customer Service, Operations, Finance, Human Resources, and Technical Services. This role serves as the central point of coordination for office activities, ensuring efficient workflows, exceptional customer service, and effective communication across the company.

The successful candidate will be highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment while maintaining professionalism and confidentiality.

Key ResponsibilitiesOffice & Administrative Management

Oversee the day-to-day operations of the office and ensure efficient administrative processes across all departments.
Develop, implement, and maintain office procedures and administrative systems.
Coordinate company communications, meetings, and internal initiatives.
Manage office supplies, equipment, and vendor relationships.
Maintain company records and ensure accurate filing and document management systems.

Customer Service & Front Office Management

Serve as the first point of contact for customers, visitors, and vendors.
Respond to customer inquiries and direct requests to the appropriate department.
Address customer concerns and assist with issue resolution or create support tickets when required.
Ensure a high level of professionalism and customer satisfaction.

Sales & Customer Administration

Assist with customer onboarding, service orders, and account administration.
Prepare quotes, contracts, invoices, and customer correspondence.
Maintain customer records and ensure data accuracy within CRM and billing systems.
Support sales initiatives, promotions, and customer retention activities.

Operations & Scheduling

Coordinate installation and service schedules with field staff and technicians.
Assist with dispatching and scheduling activities.
Monitor job status and ensure timely communication between departments and customers.
Support operational reporting and administrative tracking.

Financial Administration

Assist with accounts receivable and accounts payable functions.
Process customer payments and maintain accurate financial records.
Prepare reports, spreadsheets, and administrative documentation as required.
Support budgeting, purchasing, and expense tracking activities.

Human Resources & Employee Support

Assist with employee onboarding and orientation.
Maintain personnel files and confidential employee documentation.
Coordinate training records, certifications, and company events.
Support recruitment activities, scheduling interviews, and employee communications.

Communication & Coordination

Act as a liaison between departments to ensure efficient communication and collaboration.
Coordinate company meetings, events, and special projects.
Assist management with implementing new processes and organizational initiatives.
Provide administrative support to leadership and department managers.

Marketing & Community Engagement

Assist with marketing initiatives, social media activities, and community events.
Support trade shows, sponsorship activities, and company functions.
Participate in occasional evening and weekend events as required.

Other Duties

Prepare reports, presentations, and correspondence.
Maintain confidentiality regarding company, employee, and customer information.
Perform other administrative and operational duties as assigned.

Qualifications & SkillsOrganizational Skills

Exceptional ability to manage multiple priorities and work independently.
Strong attention to detail and commitment to accuracy.

Communication Skills

Excellent verbal and written communication skills.
Professional, courteous, and customer-focused approach.

Leadership & Initiative

Ability to identify opportunities for process improvement and implement solutions.
Self-motivated with strong problem-solving abilities.

Technical Skills

Proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
Experience using CRM, billing, scheduling, and business management software.
Ability to quickly learn new software and systems.

Interpersonal Skills

Ability to build strong working relationships across all departments.
Professional, approachable, and team-oriented attitude.

Time Management

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Qualifications

Minimum of 3 years of experience in office administration, office management, or a similar role.
Experience in customer service and administrative support.
Experience in telecommunications, utilities, or service-based industries is considered an asset.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Compensation & Benefits

Competitive salary based on experience.
Comprehensive benefits package.
Paid vacation and company events.
Opportunities for professional growth and advancement.

Location: Aylmer, Ontario
Employment Type: Full-Time, Permanent

Job Types: Full-time, Permanent

Pay: $20.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

Company events
Dental care
Extended health care
On-site parking
Paid time off
Store discount

Ability to commute/relocate:

Aylmer, ON: reliably commute or plan to relocate before starting work (preferred)

Language:

English (preferred)

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in ontario ca

Office Administrator/Manager

Administrative Assistant/Accounting

Compliance, Priva and Office Administrator

Senior Office Administrator / Project Coordinator

Dental Office Administrator (Experienced)

Administrative Assistant

Construction Administrative Assistant

Office Assistant

Bookkeeper/Administrative Assistant

Administrative Assistant - Bilingual

Office Administrator

Administrative Assistant

Clerical Support Person

Office Administrator

Front Desk Receptionist/Office Assistant

Clinic Lead (Medical Office Administrator)

Executive Administrative and Accounting Assistant

Office & Administrative Coordinator

Executive Assistant

Multi-Residential Housing Legal/Administrative Assistant

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