ottawa on administrative receptionist Jobs – 138 Openings This Week

Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex
SHELTER CANADIAN PROPERTIES LIMITED —Vanier, ON
- From $48,000 a year
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
Quick apply
2d
Customer Service Administrator - Auto Body (Ottawa East)
Assured Automotive —Ottawa, ON
- $25 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
- Paid time off
Quick apply
10d
Medical Receptionist
The Westend FamilyCare Clinic Family Health Team —Ottawa, ON
- $17.20–$20.00 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
Administrative Receptionist
Alpha Auto Group —Ottawa, ON
- $19–$21 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid time off
Quick apply
1d
Front Desk Receptionist
District Realty —Ottawa, ON
- $45,000–$50,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
- Vision care
Quick apply
8d
Medical Office Assistant
Anthony Lentini Medicine Professional Corporation —Nepean, ON
- From $21 an hour
- Full-time
- Medical office experience
- Microsoft Office
- Organizational skills
- Paid time off
Quick apply
Medical Office Assistant/Receptionist
Express Employment Professionals —Ottawa, ON
- $22–$23 an hour
- Part-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid time off
- Paid sick leave
Quick apply
9d
Medical Administrative Assistant- Specialist Clinic
Dr. Beecker & Associates —Ottawa, ON
- $23–$34 an hour
- Full-time
- Management
- Customer service
- Word processing
Quick apply
1d
Administrative Assistant & Receptionist
Vicostone Canada Inc. —Ottawa, ON
- $18–$19 an hour
- Part-time
- Bilingual
- Microsoft Word
- Google Suite
- Employee assistance program
- Flexible schedule
Quick apply
3d
Administrative Assistant
Stantec —Ottawa, ON
- $53,700–$75,300 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Ottawa- Office Administrator
Miller Waste System —Ottawa, ON
- $60,000 a year
- Weekends as needed
- Bilingual
- Microsoft Excel
- Microsoft Outlook
Quick apply
Receptionist (Full-Time)
Elmwood School —Ottawa, ON
- $48,000–$50,000 a year
- Full-time
- Administrative experience
- First Aid Certification
- Communication skills
14h
Office Administrator / Customer Service Coordinator
Dtech Services and Solutions Inc —Gloucester, ON
- $22–$28 an hour
- Part-time
- Bilingual
- CRM software
- Sales
- Dental care
- Vision care
Quick apply
12h
Dental Receptionist ONLY APPLY IF YOU HAVE DENTAL EXPERIENCE
CM DENTAL —Nepean, ON
- $20.42–$23.00 an hour
- Full-time
- Medical office experience
- Administrative experience
- In-person
Quick apply
Bilingual Administrative Assistant - Ottawa
CBI Home Health —Ottawa, ON
- $36,000–$38,000 a year
- Bilingual
- Customer service
- English
- Dental care
- Employee assistance program
Quick apply
Orthodontic Coordinator/Admin
Village Green Dental —Kanata, ON
- $19.13–$31.12 an hour
- Full-time
- Hybrid work
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
Front Desk Agent - Relocate to Waterton, Alberta (Seasonal)
Bayshore Inn and Spa —Ontario
- $18 an hour
- Temporary
- Customer service
- Hotel
- In-person
- Store discount
- Wellness program
Quick apply
Dental Receptionist
Rideau River Dental —Ottawa, ON
- $20–$30 an hour
- Full-time
- Bilingual
- Administrative experience
- Organizational skills
- Dental care
Quick apply
7d
Medical Receptionist
Physiocare Physiotherapy —Kanata, ON
- $19–$21 an hour
- Full-time
- Medical office experience
- English
- Administrative experience
Quick apply
Bilingual Reception Coverage
Altis Recruitment —Ottawa, ON
- $24–$25 an hour
- No weekends
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
18h

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administrative receptionist jobs near ottawa on

Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex

SHELTER CANADIAN PROPERTIES LIMITED
Vanier, ON

Quick apply

Job details

Full-time
From $48,000 a year
2 days ago

Qualifications

Bilingual
Microsoft Word
French
Microsoft Excel
Microsoft Outlook
Customer service
Post-secondary education
English
Microsoft Office
Administrative experience
High school diploma or GED
Business
Communication skills
Property management
Time management
Office experience

Full job description

Job description

Job Title: Administrative Assistant – Leasing Agent, Multi-Residential Rental Complex

Shelter Canadian Properties Limited is a private Canadian corporation. Established in 1990, it is the successor to several Canadian real estate companies that have operated since 1947. Shelter’s corporate Headquarters is in Winnipeg, Manitoba, Canada.

The company employs approximately 300 administrative, accounting, and operational personnel who work at Head Office, the regional offices, and on-site at the rental, condominium, and commercial properties the Corporation manages. The company aims to provide residents with affordable, secure housing with a superior standard of care.

We seek an Administrative Assistant/Leasing Agent to work at a multi-residential apartment complex. The Administrative Assistant/Leasing Agent is essential to the successful operation of a residential building and is responsible for assisting the Property Manager with day-to-day administrative functions in the on-site management office. The successful candidate should be a team player who works well with colleagues, is enthusiastic and detail-oriented, can carry out given tasks to ensure the job is done well, and is a self-starter.

Benefits associated with working as an Administrative Assistant/Leasing Agent:

Competitive Salary;
Extensive Benefits Package; and
On-the-job Training.

Reporting directly to the Property Manager, the Administrative Assistant is responsible for performing a broad range of administrative and clerical duties to ensure the efficient and timely completion of project management assignments and the maintenance of office systems and records.

Duties and Responsibilities:

Maintenance of the Tenant Payment Record (TPR) system.
Issuance of receipts for rental payments and other tenant payments.
Preparation of Rent Collection Reports (RCRs) and rent deposits.
Completion of availability lists and vacancy reports.
Maintenance of supplier files.
Preparation of Last Month’s Rent (LMR) Schedules.
Word processing of general correspondence and reports.
Preparation of tenant correspondence.
Preparation of notices regarding such matters as lease renewals.
Preparation of notices to vacate and the collection of rent in arrears.
Maintaining all tenant records and lease files.
Ensuring adequate levels of office supplies and materials.
Preparation of Purchase Orders (POs) for authorization by the Property Manager.
Various other duties and tasks may be defined and assigned by the Property Manager.

Job Type: Full-time

Experience: Administrative Assistant: 1 year (Required)

Education: Secondary School (Required)

Language: English

Duties related to Leasing Agent:

Greet and assist prospective tenants in a professional and friendly manner.
Conduct property tours and showcase available units to potential renters.
Provide accurate and up-to-date information about the property, amenities, and leasing terms.
Process rental applications, including background checks and credit screenings.
Prepare lease agreements and ensure all necessary paperwork is completed accurately.
Collect and process rental payments from tenants.
Address tenant inquiries, concerns, and maintenance requests promptly and professionally.
Maintain a thorough knowledge of the local rental market and competition.
Collaborate with the property management team to ensure occupancy goals are met.

Education

Secondary School Diploma required.
Post-secondary education in business administration, property management, or a related field is considered an asset.

Experience

Minimum one year of administrative office experience required.
Previous experience in residential property management, leasing, real estate, or customer service is considered an asset.

Skills and Abilities

Excellent verbal and written communication skills.
Strong organizational and time-management abilities.
Exceptional attention to detail and accuracy.
Ability to maintain confidentiality and exercise discretion.
Strong customer service and interpersonal skills.
Ability to work independently and collaboratively within a team environment.
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
Experience with property management or leasing software is an asset.
Familiarity with Ontario residential tenancy legislation is preferred.

Language

English (required) Bilingual French/English preferred.

Job Type

Full-time

If you are a motivated and customer-focused professional who enjoys working in a fast-paced residential environment, we encourage you to apply.

Please submit your resume and a cover letter outlining your qualifications and interest in the position. Previous experience in property management or real estate is preferred, but optional.

We offer competitive compensation, including base salary plus commission. Additionally, we provide ongoing training and professional development opportunities to enhance your skills in the real estate industry.

If you are a motivated individual passionate about real estate and customer service, we would love to hear from you. Please submit your resume and a cover letter detailing your interest in the position.

Job Types: Full-time, Permanent

Pay: From $48,000.00 per year

Additional pay: Commission pay

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Vision care

Experience: Administrative experience: 1 year (required)

Work Location: In person

Job Type: Full-time

Pay: From $48,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off

Work Location: In person

Quick apply

Refine Your Search

administrative receptionist jobs in ottawa on

Administrative Assistant/Leasing Agent - Multi-Residential Apartment Complex

Customer Service Administrator - Auto Body (Ottawa East)

Medical Receptionist

Administrative Receptionist

Front Desk Receptionist

Medical Office Assistant

Medical Office Assistant/Receptionist

Medical Administrative Assistant- Specialist Clinic

Administrative Assistant & Receptionist

Administrative Assistant

Ottawa- Office Administrator

Receptionist (Full-Time)

Office Administrator / Customer Service Coordinator

Dental Receptionist ONLY APPLY IF YOU HAVE DENTAL EXPERIENCE

Bilingual Administrative Assistant - Ottawa

Orthodontic Coordinator/Admin

Front Desk Agent - Relocate to Waterton, Alberta (Seasonal)

Dental Receptionist

Medical Receptionist

Bilingual Reception Coverage

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