Toronto, On Administrator / Jobs – 1030 Openings This Week

Real Estate Team Administrator
Grace & Co - RE/MAX Hallmark Realty —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Sales
- Administrative experience
- In-person
Quick apply
Data Administrator
The Career Foundation —Toronto, ON
- $18.35 an hour
- Temporary
- Hybrid work
- Customer service
- English
- Microsoft Office
Quick apply
Admin Assistant - Full Time in Office Etobicoke
Blueforce Logistics.com —Etobicoke, ON
- $25–$28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick apply
Operations Administrator (6-Month Contract)
Vita Community Liv Serv —Toronto, ON
- $21.20 an hour
- Weekends as needed
- SharePoint
- Leadership
- Dental care
- Employee assistance program
Quick apply
10d
Onsite Laboratory Administrator
IntelliSource —Toronto, ON
- From $23 an hour
- Monday to Friday
- Microsoft Excel
- Customer service
- Microsoft Office
Quick apply
3d
Office Administrator
iELECTRIC INC/ Flowxpert Inc/Redline Mechanical —Mississauga, ON
- $20–$22 an hour
- Full-time
- Google Suite
- English
- Administrative experience
- Dental care
- Vision care
Quick apply
12h
Clinical Administrator
Align Wellness —Ontario
- $22 an hour
- Weekends as needed
- Remote
- Medical office experience
- Administrative experience
- Organizational skills
- Paid time off
- Work from home
Quick apply
Parttime- Church Administrator
Staffmax —Toronto, ON
- $23–$25 an hour
- Temporary
- Administrative experience
- High school diploma or GED
- QuickBooks
Quick apply
1d
Medical Office Administrator
Inspired HR —Toronto, ON
- $22–$28 an hour
- Temporary
- Medical office experience
- Administrative experience
- Bachelor's
6d
Medical Administrator/Receptionist
Bloorkids Inc. —Toronto, ON
- $20–$24 an hour
- Part-time
- Medication administration
- Customer service
- Administrative experience
Quick apply
Office Administrator
Queensway X-ray & Ultrasound Clinic —Mississauga, ON
- $20–$30 an hour
- Full-time
- Bachelor's
- Organizational skills
- EMR systems
Quick apply
Office Administrator
Viron Properties Inc —Toronto, ON
- From $50,000 a year
- Full-time
- Customer service
- English
- Microsoft Office
Quick apply
9d
Office Administrator
Teltonika —Toronto, ON
- $20 an hour
- Part-time
- Microsoft Word
- Google Suite
- Administrative experience
- Dental care
- Paid time off
Quick apply
18h
Office Administrator
Community Sports Partners —Etobicoke, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Safe Guard 24/7 Inc. —Scarborough, ON
- $19–$22 an hour
- Weekends as needed
- Sales
- Customer service
- High school diploma or GED
Quick apply
8d
Office Administrator/Customer Service
A-Protect Warranty Corporation —Concord, ON
- $17.20–$24.00 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
13d
Office Administrator – Full-Time, In Office, Permanent
Canadian Maintenance & Safety —Toronto, ON
- From $20 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Disability insurance
Quick apply
11h
Office Administrator - Logistics
Automoves Ltd. —Mississauga, ON
- From $50,000 a year
- Full-time
- English
- Microsoft Office
- Administrative experience
- Dental care
- Language training provided
Quick apply
Receptionist/Administrator - Sport Physiotherapy Clinic
Kick Physiotherapy & Sports Medicine Inc. —Woodbridge, ON
- $20–$22 an hour
- Part-time
- Microsoft Word
- Google Suite
- Customer service
Quick apply
3d
Administrator, Registration and Renewals
O.c.s.w.s.s.w —Toronto, ON
- $63,380–$65,941 a year
- Contract
- Hybrid work
- Customer service
- Administrative experience
- Organizational skills
- Paid time off
Quick apply
7d

I want to receive the latest job alerts for administrator / in toronto, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrator / jobs near toronto, on

Administrative Assistant jobs in Etobicoke, ON

Office Administrator jobs in Concord, ON

Medical Office Assistant jobs in Toronto, ON

Office Administrator jobs in Toronto, ON

Real Estate Team Leader jobs in Toronto, ON

Administrator jobs in Toronto, ON

Operations Administrator jobs in Toronto, ON

Data Administrator jobs in Toronto, ON

Medical Receptionist jobs in Toronto, ON

Registration jobs in Toronto, ON

Office Administrator jobs in Scarborough, ON

Office Administrator jobs in Mississauga, ON

Personal Assistant jobs in Ottawa, On

Administrative jobs in Hawkesbury, On

Personal Assistant jobs in Edmonton, Ab

Hybrid Administrative jobs in Vancouver, Bc

Administrative Assistant jobs in Shediac, Nb

Administrative Assistant jobs in Tsawwassen, Bc

Administrative Assistant jobs in London, On

Administrative Assistant jobs in Brant, On

Real Estate Team Administrator

Grace & Co - RE/MAX Hallmark Realty
Toronto, ON

Quick apply

Job details

Full-time
$75,000–$90,000 a year

Qualifications

Sales
Administrative experience
MailChimp

Full job description

About Us:

Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.

We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.

About You:

You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.

Requirements:

Transaction Support

Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.

Listing Support

Create listing presentations, including research, comparative market analysis, and paperwork preparation.
Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.

Buyer Support

Prepare and send Buyer Representation Agreements and RECO Guides.
Assist with scheduling showings, coordinating appointments, and managing post-deal documents.

Listing Agent Support

Monitor & manage the lead listing agent’s email.
Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
Provide real-time updates and support as needed to keep the agent’s workflow efficient.

Marketing, Communication, and Event Support

Utilize Canva and MailChimp templates to create marketing materials for agents.
Draft, print, and coordinate letter drops targeting buyers and sellers.
Assist with event preparation, managing checklists, and organizing timelines.
Support quarterly client events (e.g., Home Shows, holiday gifting).
Oversee open house logistics, including setup, teardown, and supply coordination.
Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.

Team Support

Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
Identify opportunities to refine processes and contribute ideas for team growth.
Maintain and update checklists for the role to ensure systems are efficient and well-documented.
Perform daily office maintenance tasks to uphold a professional and welcoming work environment.

Client Relationship Management

Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
Draft and distribute mass communications such as newsletters and other client updates.
Source and organize client gifts and thoughtful gestures to strengthen relationships.
Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.

Leasing Business (if OREA licensed)

Manage lease listings and represent landlords in sourcing qualified tenants and negotiating leases.
Show lease listings to potential tenants and handle inquiries directly.
Earn commission for leasing activities, with a target of $25,000 annually above the base salary.

Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.

We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

French not required

Experience:

Realtor or real estate team admin: 2 years (required)

Licence/Certification:

OREA real estate license (preferred)
Ontario driver's license (required)

Work Location: In person

Quick apply

Refine Your Search

administrator / jobs in toronto, on

Real Estate Team Administrator

Data Administrator

Admin Assistant - Full Time in Office Etobicoke

Operations Administrator (6-Month Contract)

Onsite Laboratory Administrator

Office Administrator

Clinical Administrator

Parttime- Church Administrator

Medical Office Administrator

Medical Administrator/Receptionist

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator

Office Administrator/Customer Service

Office Administrator – Full-Time, In Office, Permanent

Office Administrator - Logistics

Receptionist/Administrator - Sport Physiotherapy Clinic

Administrator, Registration and Renewals

I want to receive the latest job alerts for administrator / in toronto, on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected