toronto, on max office Jobs – 116 Openings This Week

Real Estate Team Administrator
Grace & Co - RE/MAX Hallmark Realty —Toronto, ON
- $75,000–$90,000 a year
- Full-time
- Sales
- Administrative experience
- In-person
Quick apply
Deal Administrator
RE/MAX Realtron Realty Inc., Brokerage —North York, ON
- $50,000 a year
- Full-time
- Google Suite
- Customer service
- Analysis skills
Quick apply
2d
Digital Marketing Lead
Robert Half —Scarborough, ON
- $35–$41 an hour
- Temporary
- Hybrid work
- Marketing
- AI
- Marketing
Quick apply
2d
Project Manager Capital Markets Data Solutions
Rose International —Mississauga, ON
- $62–$67 an hour
- Temporary
- Hybrid work
- PMP
- Master's degree
- SQL
1d
PT Real Estate Assistant (Mandarin Speaking)
RE/MAX Realtron Realty Inc., Brokerage —North York, ON
- $20–$22 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Senior FRTB Risk Project Manager Business Analyst
Rose International —Mississauga, ON
- $80–$90 an hour
- Temporary
- Hybrid work
- PMP
- Master's degree
- Analysis skills
7d
Dental Hygiene Coordinator
Belman Dental Centre —Toronto, ON
- $26–$30 an hour
- Full-time
- High school diploma or GED
- Organizational skills
- In-person
Quick apply
1d
Maintenance Planner
United Bakery Manufacturers Inc —Concord, ON
- $80,000–$90,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Schematics
Quick apply
12d
Part-time Real Estate Receptionist
RE/MAX Realtron Realty Inc., Brokerage —North York, ON
- $19–$20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
14d
Production/Post Production Coordinator
Amazon Studios Canada, Inc. —Toronto, ON
- $25–$42 an hour
- Full-time
- Microsoft Office
- Finance
- Analysis skills
- Profit sharing
- Dental care
Dental Receptionist/Treatment Co ordinator
Park Lane Dental Care —Toronto, ON
- $30–$35 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Dental care
Quick apply
Administrative / Personal Assistant (Fast-Paced, High-Performance Role)
RE/MAX Realtron Realty Inc., Brokerage —Markham, ON
- $18–$23 an hour
- Part-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick apply
Client Care Coordinator - Psychotherapy clinic
Stark Wellness Clinic —Toronto, ON
- From $20 an hour
- Part-time
- Hybrid work
- Customer service
- Medical office experience
- Microsoft Office
Quick apply
12d
NO WEEKEND / NO EVENING Dental Receptionist
Studio B Dental —North York, ON
- $25–$30 an hour
- Full-time
- In-person
Quick apply
1d
Support Worker
Home Instead —Toronto, ON
- From $18.40 an hour
- Part-time
- Communication skills
- Time management
Realtor Assistant ( Re/Max)
Re/Max Realtron-- Juns Team —Greater Toronto Area, ON
- $20–$22 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Flexible schedule
Quick apply
Front Desk Receptionist
Re/Max West Realty Inc. —Etobicoke, ON
- $18.50–$20.00 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
12d
Travel Coordinator
Pomerleau —Toronto, ON
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter benefits
Server
Boston Pizza —Markham, ON
- $17.60–$18.00 an hour
- Full-time
- Bar
- Master's degree
- Organizational skills
4d
Bartender
Boston Pizza —Markham, ON
- $18.62 an hour
- Part-time
- Bar
4d

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Real Estate Team Administrator

Grace & Co - RE/MAX Hallmark Realty
Toronto, ON

Quick apply

Job details

Full-time
$75,000–$90,000 a year

Qualifications

Sales
Administrative experience
MailChimp

Full job description

About Us:

Grace & Co. is a real estate team assisting clients throughout Toronto but, with much of our sales occurring in East Toronto, our physical office is located in the Beach.

We have been helping clients buy & sell homes since 1989, are affiliated with Toronto's #1 real estate brokerage, RE/MAX Hallmark, and provide industry leading services and support to our clients.

About You:

You are Real Estate Administrator with at least 2 years experience working directly with a top performing Realtor or real estate team closing 50+ sales a year. While experience in an administrative role at the front desk, or in the back end, of a brokerage would count as experience in the field, we are specifically looking for someone who has worked on the front lines dealing with clients and suppliers and orchestrating all aspects from client intake to closing which means you must have worked directly with a Realtor or preferably, team of Realtors. You must have a reasonable commute to our office (2020 Queen St E) that won't negatively impact your work/life balance or cause you to not enjoy your role. A valid OREA license is a plus but not required.

Requirements:

Transaction Support

Prepare offer documents and assist with real-time offer execution using tools like DocuSign.
Manage all post-deal documentation, including FINTRAC compliance, coordination with lawyers, and keeping deal boards updated.
Collaborate with lawyers and service vendors to ensure smooth and efficient transaction management.

Listing Support

Create listing presentations, including research, comparative market analysis, and paperwork preparation.
Support pre-listing activities such as preparing RECO guides, agreements, and pricing analyses.
Coordinate all aspects of preparing listings, by assisting the team's Design Manager in scheduling trades and communicating timelines and progress to the home owners.
Coordinate all aspects of active listings, including scheduling, listing preparations, and marketing communication.
Attend property walkthroughs to provide additional support and ensure all showings and open house materials are ready.

Buyer Support

Prepare and send Buyer Representation Agreements and RECO Guides.
Assist with scheduling showings, coordinating appointments, and managing post-deal documents.

Listing Agent Support

Monitor & manage the lead listing agent’s email.
Conduct multiple daily check-ins to ensure the lead listing agent addresses urgent communications.
Provide real-time updates and support as needed to keep the agent’s workflow efficient.

Marketing, Communication, and Event Support

Utilize Canva and MailChimp templates to create marketing materials for agents.
Draft, print, and coordinate letter drops targeting buyers and sellers.
Assist with event preparation, managing checklists, and organizing timelines.
Support quarterly client events (e.g., Home Shows, holiday gifting).
Oversee open house logistics, including setup, teardown, and supply coordination.
Maintain the team website by ensuring listings, sales, and supporting materials are regularly updated.

Team Support

Provide support to the team with essential systems such as Follow Up Boss, REALM, Webforms, and DocuSign.
Identify opportunities to refine processes and contribute ideas for team growth.
Maintain and update checklists for the role to ensure systems are efficient and well-documented.
Perform daily office maintenance tasks to uphold a professional and welcoming work environment.

Client Relationship Management

Maintain and update the Follow Up Boss (FUB) CRM by tracking leads and clients through various stages, including setting up automated plans.
Draft and distribute mass communications such as newsletters and other client updates.
Source and organize client gifts and thoughtful gestures to strengthen relationships.
Serve as the primary point of contact for clients during the listing process, handling scheduling and key details.
Provide concierge-level support to clients from the moment their home is sold (or purchased) through to closing.

Leasing Business (if OREA licensed)

Manage lease listings and represent landlords in sourcing qualified tenants and negotiating leases.
Show lease listings to potential tenants and handle inquiries directly.
Earn commission for leasing activities, with a target of $25,000 annually above the base salary.

Please understand that our expectations are high. We kindly ask that you only apply for this role if you have the necessary 2+ years working for a Realtor or real estate team doing 50+ transactions a year.

We need someone who has a proven track record of working in a fast paced real estate environment and we are willing to compensate accordingly.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Flexible language requirement:

French not required

Experience:

Realtor or real estate team admin: 2 years (required)

Licence/Certification:

OREA real estate license (preferred)
Ontario driver's license (required)

Work Location: In person

Quick apply

Refine Your Search

max office jobs in toronto, on

Real Estate Team Administrator

Deal Administrator

Digital Marketing Lead

Project Manager Capital Markets Data Solutions

PT Real Estate Assistant (Mandarin Speaking)

Senior FRTB Risk Project Manager Business Analyst

Dental Hygiene Coordinator

Maintenance Planner

Part-time Real Estate Receptionist

Production/Post Production Coordinator

Dental Receptionist/Treatment Co ordinator

Administrative / Personal Assistant (Fast-Paced, High-Performance Role)

Client Care Coordinator - Psychotherapy clinic

NO WEEKEND / NO EVENING Dental Receptionist

Support Worker

Realtor Assistant ( Re/Max)

Front Desk Receptionist

Travel Coordinator

Server

Bartender

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