Hr assistant Jobs

Scheduler & Human Resources Administrative Assistant - Casual
Chilliwack Society for Community Living —Chilliwack, BC
- $22 an hour
- Holidays
- Hybrid work
- CPR Certification
- Microsoft Excel
- Microsoft Office
- Work from home
- Flexible schedule
Quick apply
1d
Adjointe à la réception et aux ressources humaines
Trévi —Mirabel, QC
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
Quick apply
5d
HR Assistant
Brownlee —Edmonton, AB
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
HR Administrative Assistant
It's a Blast Program - Lethbridge Community Out of School Association —Lethbridge, AB
- $23.00–$24.88 an hour
- Full-time
- Administrative experience
- Human resources
- In-person
- Dental care
- Paid time off
Quick apply
2d
Administrative Assistant
Johnson Service Group Inc - Internal HR database —Burlington, ON
- Microsoft Office
- Analysis skills
- Communication skills
Quick apply
2d
Executive Administrative Assistant, Human Resources & Organizational Development
Laurentian University —Greater Sudbury, ON
- $68,586–$85,502 a year
- Full-time
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
23h
Office Associate / Human Resources coordinator
Canadian Tire Dealers Association —Richmond, BC
- $19–$21 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Sales
- Profit sharing
- Flexible schedule
Administrative Assistant
Page One Management —Vaughan, ON
- From $19 an hour
- Part-time
- Microsoft Word
- Google Suite
- English
Quick apply
13d
Student Recruitment Assistant, Support
The University of Calgary —Calgary, AB
- Weekends as needed
- Bachelor's
- Communication skills
- Time management
1d
Administrative / Recruitment Assistant
Placement Margarita Inc. —Montréal, QC
- From $18 an hour
- Full-time
- Bilingual
- Spanish
- Management
Quick apply
7d
Executive Assistant – Human Resources (3-Month Contract)
Excel Personnel Inc. —Kamloops, BC
- $35–$42 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Human resources
Quick apply
5h
Recruiter & HR Assistant (Engineering)
Tenova Goodfellow Inc —Mississauga, ON
- $25–$30 an hour
- Temporary
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
1d
Formateur(trice) - Assistant(e) Technique en Pharmacie (ATP)
Nora Pharma —Varennes, QC
- Full-time
- Microsoft Excel
- Master's degree
- Continuous improvement
- Mileage reimbursement
- Disability insurance
Quick apply
6d
Adjoint.e Ressources Humaines, Human Ressources Assistant
Doctors Without Borders / Médecins Sans Frontières (MSF) Canada —Montréal, QC
- Up to $53,100 a year
- Weekends as needed
- Hybrid work
- Bilingual
- Microsoft Excel
- English
- Disability insurance
- Dental care
Quick apply
5d
Assistant(e) administrative et Ressources Humaines
9224-1975 Qc inc. —Quebec City, QC
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Flexible schedule
Quick apply
2d
Executive Assistant/HR Coordinator - Temp Mar 31 2027
Colleges and Institutes Canada —Ottawa, ON
- $69,965–$85,643 a year
- Temporary
- Remote
- Bilingual
- English
- Microsoft Office
Quick apply
1d
Operations & Executive Assistant (Receptionist/Admin/HR)
FutureBridgeLearning —Mississauga, ON
- $65,000–$70,000 a year
- Temporary
- Google Suite
- Sales
- English
Quick apply
2d
Human Resource or Assistant Coordinator
L'Arche Halifax —Halifax, NS
- $57,800–$61,500 a year
- Weekends as needed
- English
- Administrative experience
- Human resources
Quick apply
6d
Human Resources Assistant
Bayshore Northern Staffing —Winnipeg, MB
- $44,000–$47,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
5d
Human Resources Assistant
Nova Scotia Health Authority (NSHA) —Kentville, NS
- $28.46–$34.86 an hour
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Dental care
2d

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Scheduler & Human Resources Administrative Assistant - Casual

Chilliwack Society for Community Living -
Chilliwack, BC

Quick apply

Job details

Casual
$22 an hour
1 day ago

Qualifications

CPR Certification
Microsoft Excel
FoodSafe
Microsoft Office
Administrative experience
High school diploma or GED
First Aid Certification
Data entry
HRIS
Communication skills
Office experience

Full job description

Are you interested in an opportunity to put your scheduling skills to practice in a Community Support setting? If yes, then we have a great opportunity for you to consider!

As a Casual Scheduler & Human Resources Administrative Assistant, you would serve as ICS's scheduler of casual/relief employees and provide a variety of clerical assistance to ICS's HR Department.

We are currently hiring for 1 Casual Scheduler & HR Administrative Assistant Position. The successful candidate would fill shifts during these times as necessary:

Mon-Friday 6:00am-12:30pm and 7:30pm-11:30pm
Saturday and Sundays 6:00am-2:30pm and 3:00pm-11:30pm
The successful candidate must be willing to work any of the shifts noted and be able to work on statutory holidays when needed.

Position is to cover for vacation and sick time.

Why you should work for ICL:

Recipient of the Canadian Non-Profit Employer of Choice Award (neoc.ca) since 2017!
Opportunity to positively impact the community and contribute to a “Centre of Excellence"
Culture of appreciation, recognition and inclusiveness
Training and development opportunities

What you’ll do as the Scheduler & HR Administrative Assistant:

Enters employee information into the human resources database.
Enters advanced bookings, such as vacations and other pre-approved leaves, and rotation assignments into the scheduling system.
Receives and documents any short notice absence calls and arranges coverage for the vacant shift (following the procedures outlined in the Collective Agreement).
Calls casual/relief employees to inform them of their short notice assignments.
Tracks availability of casual/relief employees and follows-up with them for on boarding, class 4 licensing requirements, probation period requirements.
Identifies scheduling challenges/obstacles for casual/relief employees and escalates it to the Human Resources Manager.
Schedules, prepares, records and maintains training requirement records for ICS employee (including sending out reminders about upcoming training sessions).
Liaising with ICS Core Facilitators regarding upcoming training sessions, which employees are registered to attend, confirming location for training session and ensuring facilitators complete the attendance list in the Staff Training Registration ShareVision List.
Communicating and informing the payroll department about the attendance lists for ICS trainings.
Work with each ICS Manager to develop a strong knowledge of the specific staffing needs required for all programs and services (to ensure quality scheduling).
Work with Managers to manage and schedule shift assignments for ICS casual/relief employees, as needed, including coverage for sick and vacation.
Provide orientation and training to all current and new Managers on scheduling policies, processes and procedures, use of ICS’s scheduling system and use of appropriate forms.
Assign/schedule casual employees in accordance with program needs (ie: specialized training).
Frequently review schedules with Managers and initiate or change the schedules and assigned shifts for casual employee’s if/when changes are needed.
Complete and maintain an updated casual employee list.
Ensure casual employees meet the minimum requirements prior to scheduling (ie: orientation and training to a program has been completed).
Enter shift changes into the scheduling system.
Confers with Managers and on-call Managers if shift coverage cannot be found within established parameters.
Reviews program schedules/looking ahead for gaps and checking ratios.
Collecting and compiling metrics on casual employee list, casuals who aren’t accepting shifts and shifts needed to be filled.
Performs other related duties as instructed by the Human Resources Manager.

Qualifications that will help your application:

Completion of Grade 12 or equivalent competency required. Completion of administrative courses (or equivalent) is an asset.
Six months of office experience that includes data entry in various electronic systems and communication by computer and telephone.
Experience using the Avanti HRIS is considered an asset.
Ability to communicate effectively by telephone, text and email.
Ability to organize work and carry out the duties of the position with independence and limited supervision.
Ability to interact and communicate effectively with others.
Ability to analyze and problem solve.
Ability to work well independently and as part of a team.
Demonstrated ability to work under pressure and to tight deadlines.
Proficient in the use of computers including use of Microsoft Office and Excel.
Detail oriented with priority given to accuracy.
Demonstrated teamwork skills.
Well-developed interpersonal communication skills with a warm, approachable demeanor to effectively work with others.
Well-developed planning, organizing, controlling and administrative skills.
Must display an understanding of ICS’s mission, vision and values.

Additional Information:

95% Teleworking (work from home) position – requires you to have a private location to work from in your own home. (Equipment required for the position will be provided).
5% - working in the office (meetings, picking up items, etc).
Valid BC Driver’s License
Approved Criminal Record Search (Criminal Record Review)
Self-Disclosure Health Statement/Medical Certificate of Good Health
Tuberculosis screening Self-Declaration Form
Valid First Aid Certificate with CPR
Food Safe Certificate/Caring About Food Safety

Job Type: Casual

Pay: $22.00 per hour

Benefits:

Flexible schedule

Application question(s):

Do you live in the Chilliwack area?

Education:

Secondary School (preferred)

Experience:

scheduling: 1 year (preferred)
administrative: 2 years (preferred)

Work Location: Hybrid remote in Chilliwack, BC V2P 4G9

Quick apply

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