Admin assistant 2 Jobs

Dental Administrator
Huron Dental Group —Stratford, ON
- $20–$30 an hour
- Overtime
- Customer service
- Travel
- Organizational skills
- Dental care
- Paid time off
Quick apply
3d
Senior Statistical Assistant (Foresight, Research and Methodology)
UNESCO —Montréal, QC
- Contract
- Spanish
- English
- Databases
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Merchandise Assistant
Groupe Dynamite Inc. —Mont-royal, QC
- Full-time
- Bilingual
- Microsoft Excel
- Marketing
Clinic Manager - PhysioDNA
PhysioDNA - Downtown Spadina —Toronto, ON
- $65,000–$75,000 a year
- Full-time
- Sales
- Customer service
- English
- Flexible schedule
Quick apply
Corporate Services Systems Administrator
GCL Environmental Ltd. —Calgary, AB
- $25–$36 an hour
- Full-time
- Remote
- Human resources
- SharePoint
Quick apply
Medical Office Assistant
Fairview Medical Clinic —Brantford, ON
- $19–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Bachelor's
Quick apply
5d
Assistant Manager
Cafe Replika —Montréal, QC
- From $16.10 an hour
- Part-time
- Bilingual
- English
- Supervising experience
Quick apply
13d
Care Coordinator/Office Coordinator/Marketing Assistant
Modern Angels Healthcare Agency —Toronto, ON
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Marketing
Quick apply
5d
Administrative Assistant
Sagewise —Vaughan, ON
- $22 an hour
- Part-time
- Microsoft Office
- Communication skills
- Paid time off
Quick apply
5d
Assistant Office Manager / Bookeeper
GATEWAY Landscape Group —Etobicoke, ON
- $20–$23 an hour
- Full-time
- Microsoft Excel
- Microsoft Office
- Accounting
Quick apply
Practice Engagement Specialist
WELL Health Technologies Corp —Toronto, ON
- $60,000–$65,000 a year
- Full-time
- Medical office experience
- Administrative experience
- Travel
Quick apply
Executive Assistant to the Superintendent
Foundations for the Future Charter Academy —Calgary, AB
- $65,811–$82,160 a year
- Weekends as needed
- Microsoft Office
- Administrative experience
- Organizational skills
- Dental care
Quick apply
Education Administrative Officer
Squamish Nation —North Vancouver, BC
- $53,788–$67,235 a year
- Full-time
- Customer service
- Microsoft Office
- Databases
- Dental care
Quick apply
Project Administrative Assistant
Signex Manufacturing —Steinbach, MB
- $16.58–$23.00 an hour
- Full-time
- Administrative experience
- Organizational skills
- Computer skills
- Dental care
- Paid time off
Quick apply
13d
Administrator/ Client Experience Specialist
Vitality Physiotherapy and Wellness Centre —Ottawa, ON
- $17.20–$19.00 an hour
- Part-time
- Customer service
- Medical office experience
- Administrative experience
- Wellness program
- Paid time off
Quick apply
13d
Clinic Office Administrative
Prime + Care Health Centre —Scarborough, ON
- From $17.60 an hour
- Full-time
- Medical office experience
- English
- Microsoft Office
Quick apply
5d
Accounting Clerk
Ponoka FCSS (Family and Community Support Services) —Ponoka, AB
- From $32.76 an hour
- Part-time
- Microsoft Excel
- Word processing
- Microsoft Office
- Mileage reimbursement
- Dental care
Quick apply
20h
Office Administrator & Logistics Coordinator
The JW Corporation —Brossard, QC
- $40,000–$50,000 a year
- Full-time
- Bilingual
- Customer service
- English
- Paid time off
Quick apply
3h
Administrative Assistant
Big Hearts First Aid —Edmonton, AB
- $18–$21 an hour
- Weekends as needed
- Google Suite
- Customer service
- Microsoft Office
- Flexible schedule
Quick apply
Medical Office Assistant (Full-Time)
Covenant Family Health —Edmonton, AB
- From $20 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
11d

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Dental Administrator

Huron Dental Group -
Stratford, ON

Quick apply

Job details

Full-time
$20–$30 an hour
3 days ago

Qualifications

Customer service
Dentrix
Eaglesoft
Organizational skills
Epic
Communication skills

Full job description

Who Are We:

Headquartered in Southwestern Ontario, Huron Dental Group encompasses a number of individually branded dental offices located across Ontario. Our dental offices offer comprehensive dental services to patients of all ages. These services include general dentistry, dental implants, sedation, dentures, orthodontics, pediatrics, and more. Join the team and become part of a supportive organization that values both clinical excellence and a positive workplace culture.

Job Overview
Huron Dental Group is seeking a motivated and organized Dental Administrator to join our exciting team at Front Street Dental House in Stratford. In this pivotal role, you will ensure the smooth and efficient operations of our practice while serving as the first point of contact for our patients, whether in person, by phone, or digitally. Your responsibilities will include clerical support, appointment coordination, patient communication, insurance processing, and assistance with treatment planning.

This role requires excellent customer service, strong organizational skills, and the ability to manage multiple priorities in a fast-paced clinical environment. Your work will directly contribute to a positive patient experience and the overall efficiency of our dental team.

Key Responsibilities

Patient Experience & Customer Service

Greet patients warmly and provide a welcoming first impression.
Coordinate patient flow to ensure timely seating by hygienists and assistants.
Address patient inquiries, concerns, and appointment needs promptly.
Update all patient information (email, phone, address, referral source).
Maintain a clean, organized, and professional reception and waiting area.

Scheduling & Appointment Coordination

Schedule, confirm, and manage appointments:
Pre-confirmation: 2 weeks before
Confirmation: 2 days before
Conduct care calls for sedation, extractions, RCT, implants, and bone graft patients.
Contact pending patients (hygiene, restorative, and major treatment).
Ensure treatment is correctly linked to booked or pending appointments.
Ensure no patients appear in “Dormant” status (all patients must be booked or pended).
Print daily schedules as a backup in case of system issues.

Insurance, Billing & Financial Administration

Process and follow up on all insurance predeterminations:
Sedation
Ortho/Invisalign
Major treatment (crowns, implants, sedation, etc.)
Hygiene
Complete insurance breakdowns and attach to patient files.
Review secondary insurance binder regularly.
Ensure proper provider assignment for all procedure codes.
Verify billings daily and ensure accuracy with chair time.
Process direct deposits daily and post to accounts.
Complete and balance petty cash/float each day.
Prepare and balance daily bank deposits; bring deposits to the bank.
Review and follow up on aged receivables (goal: no 90+ day accounts).
Send patient statements every 3 weeks; follow up by phone after 3 statements.
Manage Ortho/Invisalign billing cycles (1st or 20th of each month).

Clinical & Operational Support

Ensure consent forms (extractions, implants, RCT, etc.) are signed and stored (file + binder).
Complete hygiene audits and restorative audits.
Review and scan travel slips into patient files.
Check all labs and ensure proper tracking.
Maintain sedation folders and ensure they are stocked.
Confirm predeterminations are received before beginning major treatments.
Ensure all providers are on the correct fee guide before treatment is added.
Monitor and support the clinical team to ensure patients are seated on time.

Administrative Operations & Daily Workflow

Arrive 15–30 minutes before the first patient and complete opening procedures.
Check and respond to voicemail and email.
Manage daily mail pickup and delivery.
Stock administrative and patient supplies (printer paper, pens, post-its, toilet paper, etc.).
Keep waiting room tidy (magazine racks, coffee stand, iPads, etc.).
Complete daily cleaning checklist for reception/admin areas.
Log out all computers from Tracker at end of day to allow updates.
Perform day-end procedures and send day-end reports according to guidelines.
Ensure no missed billings.
Confirm accurate linking of treatment codes and bookings.

Qualifications

Proven experience within a dental clinic setting is required.
Able to work in a high paced environment.
Familiarity with dental software (Tracker) is required.
Excellent organizational skills with the ability to manage multiple priorities efficiently.
Strong communication skills and ability to work collaboratively within a healthcare team.
Understanding of dental terminology, insurance processes, and treatment planning preferred.
Strong customer service and communication skills.

What We Offer:

Competitive compensation package
Extended Health and Insurance benefits
Opportunities for growth within a rapidly expanding dental organization
Collaborative and supportive leadership environment
Exposure to operations across multiple dental practices
Ongoing professional development and training opportunities
The opportunity to help shape and standardize best practices across the organization

Work Conditions / Hours of Work

Full time position
One Saturday per month
Open working environment using desk/computer
Travel may be required between company locations
Occasional overtime may be required
You must be fully permitted to live and work in Canada

This role is a current opening within Huron Dental Group, and we’re excited to connect with candidates who are interested in joining our team.

As part of our hiring process, we may use automated or artificial intelligence tools to help review and screen applications.

Huron Dental Group is committed to an inclusive and accessible recruitment experience. Accommodations are available throughout the hiring process, and we encourage candidates to let us know if support is needed at any stage.

We are proud to be an equal opportunity employer and value the diversity of perspectives and experiences that strengthen our workplace. We welcome applications from all qualified individuals.

Thank you to all applicants for your interest; only those selected to move forward in the process will be contacted.

Job Types: Full-time, Permanent

Work Location: In Person

[Please note that candidates are required to complete all screening questions as part of the application process. Incomplete applications may not be considered for the position.]

Job Type: Full-time

Pay: $20.00-$30.00 per hour

Benefits:

Company events
Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Application question(s):

How many years of experience you have working with Tracker?
Are you available to work on weekends and/or evenings if required?

Experience:

working in a dental clinic: 1 year (required)

Work Location: In person

Quick apply

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